Protect Board Documents – restrict access, stop sharing & leakage

Board documents contain critical and sensitive information that is essential to the functioning of an organization. The importance of protecting board documents cannot be overstated. Access to confidential documents can be restricted by implementing robust security measures, which can prevent unauthorized access, sharing, or leakage. In this article, we will discuss some effective ways to protect board documents.


One of the most critical steps in securely sharing government documents is to ensure that all documents are encrypted. Encryption is the process of encoding information in such a way that only authorized individuals can access it. By encrypting documents, government agencies can ensure that even if the document falls into the wrong hands, it cannot be accessed without the proper credentials.

Disable Printing and Downloading

Most PDF editors come with an option to disable printing and downloading of the document. This option is especially useful when you want to share the document online but want to prevent others from printing or downloading it. However, it's important to note that this method is not foolproof, as users can still take screenshots of the document or use third-party tools to extract the contents. That's why you need better tool for the job.

Host your files in HelpRange

That's why one of the most effective ways to prevent unauthorized distribution of your PDF files is by hosting them on a secure platform. You can use a secure file hosting service like HelpRange, which comes with advanced security features like encryption, access controls, and versioning.

Another critical aspect of document security is ensuring that all documents are stored securely. This means storing documents in a secure location with proper access controls, limiting the number of individuals who have access to the documents, and ensuring that all documents are backed up regularly.

Screenshot Prevention

One of the greatest feature of HelpRange is way to disable possibility to make screenshots of your documents. To disable this possibility you just need to check "Screenshot Protection" to on for given document.

Online Access to Document Via OTP (One-time passwords)

To protect your documents really well HelpRange introduced possibility to let your viewers see your documents only after successful sign in attempt (using their emails as way of authentication).

Disable Forwarding

HelpRange introduces also possibility to disable forwarding of your PDF to other people. You just need to set this option to ON.

Track Your Document

You should keep track of who you share your pitch deck with and when. This can help you identify any unauthorized use or distribution of your pitch deck. You can use tools such as HelpRange to track who has viewed your document and when.


In conclusion, protecting board documents is essential to the smooth functioning of an organization. Implementing robust security measures, such as restricting access, stopping sharing, encryption, backups, and regular auditing can go a long way in protecting board documents. It is important to educate employees on the importance of confidentiality and to establish protocols that clearly define who can access the documents and under what circumstances. By implementing these measures, organizations can ensure that their critical and sensitive information is protected from unauthorized access, sharing, or leakage.

Check out HelpRange

HelpRange is "Next-Gen Data Room For Documents Protection & Analytics". HelpRange is a cutting-edge virtual data room platform for document access controls and in-depth analytics, ensuring superior management and usage insights for your documents.